Official post
Companies House and HMRC letters turned into plain-English next steps — with dates pulled onto your radar.
- Letter summary
- What it means
- Action required
- Deadline extracted
- Draft reply
For UK directors without a back office
Your AI company secretary
for records, evidence and deadlines.
Describe what happened in plain English. LtdRecord prepares the record pack, keeps the proof and shows what needs attention next.
Free to start — your first record pack is on us, no card needed.
Companies House
Linked
HMRC
Compliant
Your data
Encrypted
Xero
Integration(coming soon)
You sayJust now
Bought a £1,200 laptop on my own card.
LtdRecord creates
Expense claim
Evidence checklist
Accountant handoff note
Everything checks outReview-safe · Accountant-ready
Your secretaryHeads-up
Annual accounts due soon
Due 31 Decin 96 days
File late and Companies House fines you from £150, rising over time. Purchases like this are already in the year-end pack for your accountant.
I’ll remind you and show what to prepare.
Try it yourself
See your secretary follow through.
This is the actual app, loaded with an example company. Follow the hand — tap each step yourself and watch it create the pack, save the evidence trail and keep the next date in view. No sign-up.
NS
Example companyNorthwind Studios Ltd
09823145
Search
Financial yearYear to 30 Nov 20262packs filed£450reimbursement due
This week
Laptop for the studio
Loan to the company — £5,000
This month · 1 / 4 packs
ARA. RiversDirector
Your data is never used to train AI models.
Try it yourself
From “what happened” to
“ready for your accountant”.
This is the actual workspace, loaded with an example company.
Follow the hand — tap each step yourself and take a record
from a sentence to a signed pack. No sign-up.
1Describe
2Facts
3Evidence
4Sign
5Done
What’s happened?
Tell me in plain English — I’ll prepare the record.
e.g. I paid myself a £2,000 dividend this month.
Plain English — I’ll sort the rest.
Tap one to try
Track a reimbursement Stop a subscription
Your data is never used to train AI models. How we handle it
Everything your company admin usually scatters.
Company actions
Payments, dividends, loans and share capital captured in plain English.
Evidence
Receipts, bank proof and notes kept with the record they belong to.
Deadlines
Companies House, Corporation Tax and s.455 dates kept in view.
Accountant handoff
Packs, checklists and review notes ready when your accountant asks.
Encrypted with your company’s own key. Every signed PDF and evidence file is stored encrypted — delete the company, and the key is destroyed with it.
How we protect your recordsYour AI secretary
It keeps watching after the pack is signed.
Filing dates
The company calendar kept visible after each record — and emailed to you before each date bites, so deadlines never live only in your head.
- Confirmation statement
- Annual accounts
- Corporation Tax payment
- CT600 filing
- Email reminders — 30 / 14 / 7 / 1 days out
Money traps
Records checked against the things that usually bite later — especially loans, dividends and missing evidence.
- Overdrawn director loan
- Estimated s.455 exposure
- Dividend total this year
- Missing evidence rollup
- Subscription renewals — still need it?
Tell your secretary
One line in. Company records in 9 seconds.
Payments & reimbursements
Company purchases, personal spend, partial reimbursements, mixed funding and supplier refunds — with the missing evidence called out.
- Company Purchase Record
- Personal Purchase & Reimbursement Record
- Unreimbursed Balance Note
- Supplier Refund Record
- Supporting Evidence Checklist
Dividends & shareholders
Declared, paid-later, offset and corrected dividends — including shareholder copies and profit-review prompts.
- Dividend Voucher
- Dividend Board Minute
- Shareholder Copy
- Dividend Set-off Note
- Dividend Correction Record
Director & shareholder money
Loans in either direction, repayments, advances, running balances and s.455 flags before they become a surprise.
- Director's Loan Record
- Loan Repayment Note
- Advance & Funding Record
- Running Balance Statement
- Accountant Review Note
Plus founding share capital — your share certificate, register of members and paid-up record, pulled straight from Companies House — and recurring subscriptions, with a “still need it?” nudge before every renewal.
Filed in a sentence.Watched all year.Ready when it counts.
Start from £11.99 £5.99/month
Early-access price · kept for life
- Plain English in; structured facts outNo forms
- Receipts, bank proof and notes stay with the recordEvidence tied
- Companies House, HMRC and Corporation Tax dates watchedDeadline radar
- s.455 risk flagged before director loans biteNo surprise tax
- Signed packs, ZIP exports and accountant handoff notesReview-ready
- Two directors? The board co-signs — seats checked against Companies HouseMulti-signature
- Receipts read in your browser — never used to train AI modelsPrivate by design
Straight answers
Common questions.
The things directors check before trusting a records tool with their company paperwork. Billing questions live on Pricing.
What is LtdRecord?
LtdRecord is an online record-keeping tool for UK limited companies. It turns everyday company actions — payments, reimbursements, dividends, director loans — into structured, signed record packs, numbered and filed in one place.
Does my limited company really need records like these?
Yes. UK company law requires every limited company to keep adequate records of its decisions and transactions — including dividend paperwork, director-loan records and board minutes — and to retain them for at least six years. LtdRecord produces and files that paperwork as you go.
Is LtdRecord a substitute for an accountant?
No. Every pack is a draft based on the information you provide, written for you and your accountant to review. LtdRecord does not give legal, tax, accounting or company secretarial advice, and does not file accounts or tax returns.
Who is behind LtdRecord?
LtdRecord is built and operated by 9S Labs Limited, a company registered in England & Wales (company no. 17296207). You can reach the team at info@9s-labs.com.
How is my data protected?
Your data is handled under UK GDPR. All traffic is encrypted in transit, and every signed PDF and evidence file is stored encrypted with a key unique to your company — deleting your company destroys that key. The site uses one essential cookie — your sign-in session — with no advertising or cross-site tracking, and your records are exportable as PDF or ZIP at any time. Read more about security.